Personal data that you give us:

• This is personal data about you that you give to us when filling in forms that we (or our Client on our behalf) ask you to complete or corresponding with us by email, telephone, post or otherwise. It may include, for example, your name, address, email address and telephone number; information about your business relationship with us; information about your professional role and background; limited details of your personal life; and identification documentation for verification and authorisation purposes.
• Failure to provide such information may result in (amongst other things) our inability to provide services to you and/or accept payments into your account with us and/or us directing payments to your account with us to you or such other account as we may deem appropriate.
• If you provide us with personal data about other individuals, including your colleagues, employees, and any individual that acts on your behalf, please inform them of the purposes for which you are providing us the personal data and ensure they are aware of this notice. You are responsible for obtaining all relevant consents and/or authorisations from such individuals that are necessary to enable us to collect and use (including, without limitation, transfer) the personal data of such individuals under all applicable data protection and privacy laws.
   

 Personal data that our systems collect about you:

• If you exchange emails, telephone or video conversations or other electronic communications with us and our staff members, our information technology systems may record details of those communications, including their content.
• If you visit our websites, they will collect some information about you and your visit, including the Internet protocol (IP) address used to connect your device to the Internet and some other information such as your browser type and the pages on our site that you visit.
• Our premises have Closed Circuit TV (CCTV) systems and building access controls for security and safety purposes which may record you if you visit our premises in line with applicable laws and regulations.
   

Other personal data:

• Your employer or other business contacts, including other financial institutions, may give us personal data about you, such as your contact details or details of your role in our relationship with our Client. If we need to conduct anti-money-laundering or similar background checks involving you this may require more extensive personal data about you – for example, a copy of your passport.
• We sometimes collect personal data from third party data providers, such as commercial registers, debtor directories, land registers, international sanctions lists, press, media, the internet or other publicly available sources for anti-money-laundering, background checking and similar purposes, and to protect our business and comply with our legal and regulatory obligations.

processing your application with us for any products, facilities and/or services offered to you pursuant to the Terms of Business

opening and maintaining an account for you and/or providing services to you;

conducting verification procedures, ongoing account administration including carrying out know-your-client (“KYC"), anti-money laundering, anti-terrorism, anti-market-abuse, anti-bribery and corruption, anti-fraud / other financial crime and sanctions compliance activities, including identity checks and background screening, and providing marketing to you;

facilitating, processing, dealing with, administering, managing and/or maintaining your relationship with us, performance of the Terms of Business and enforcing the MUS(ASIA)’s rights and obligations thereunder (including but not limited to the collection of amounts outstanding from you or any other person);

carrying out your instructions or responding to any enquiry given by (or purported to be given by) you or on your behalf;

communicating with you via phone/voice call, text message, fax message, email and/or postal mail for the purposes of administering and/or managing your relationship with us, such as but not limited to the administration of your account or processing your transactions or the services or products you are entitled to or may be offered under your contract with us. You acknowledge and agree to such communication by MUS(ASIA);

performing verification of your financial standing through credit reference checks;

managing MUS(ASIA)’s infrastructure and business operations and/or to carry out or perform administrative, operational and technology tasks (including technology infrastructure maintenance and support, application maintenance and support, risk management, systems development and testing), and business continuity management as well as complying with policies and procedures including those related to auditing, finance and accounting, billing and collections;

to detect, prevent and investigate any fraud, bribery, corruption or any other financial crimes, or act or omission which constitutes violation of any law, to carry out due diligence or other screening activities as required by law or regulations or our risk management procedures in order to meet the MUSAMUS(ASIA)’s compliance obligations;

to comply with any applicable law, governmental or regulatory requirements including meeting the requirements of any guidelines by regulatory authorities, requests or order by any governmental authorities, public agencies, ministries, statutory bodies, and to comply with the requirements in any jurisdiction  including but not limited to of any exchange, trading facility, trading system, organised market, clearing house, settlement system, exchange or other infrastructure provider to facilitate clearing and settlement (a “Market") and  including but not limited to defending and/or enforcing MUS(ASIA)’s rights and remedies under the law;

conducting research, analysis and development activities (including but not limited to data analytics, surveys and/or profiling) to improve our products, services and facilities for your benefit and/or to enhance your experience with us as our customer;

 managing and improving our systems and processes, including through monitoring and managing their usage;

storing, hosting, backing up (whether for disaster recovery or otherwise) of your personal data, including .keeping records of communications with our Client, including recording telephone, emails and instant messaging;

facilitating any proposed or actual restructuring, merger, acquisition, or business asset transaction involving any member of the MUFG Group; and

any other purposes which we notify you of at the time of obtaining your consent. (collectively, the “Purposes”)

There may be purposes other than the Purposes set-out above, for which your personal data may/will be collected, used, disclosed or processed. In such case, we will notify you of such other purposes at the time of obtaining your consent, unless processing of your personal data without your consent is permitted by law.

other members of the worldwide MUFG group of companies

your colleagues representing our Client;

to credit reference agencies or other organisations that help us and others make credit decisions and reduce the incidence of fraud or in the course of carrying out identity, fraud prevention or credit control checks;